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- » Learn How to use our control panel
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4. Email Options
The "Mail" Section of your control panel has the following options available:
Read Web Mail:
Allows you to read your email messages online. For instructions on how to use web mail, please click here.
Add/Remove Email Accounts:
Allows you to add and/or remove email accounts.
To add a new Email account:
» Click on Add/Remove Email Accounts
» Click on Add Account. The following screen will appear:
» Type the username you want in the Email box and the password you choose for this account in the Password box.
» Click Create and your new account will be activated.
In order to receive mail sent to this address, you must set up the new account in the program you use for email. For example, if you access your email through your browser, you need to add this account to your browser's email program. Please refer to the Configuring Email Software menu of our Web Hosting Support section for instructions on how to configure different email clients.
To Remove an Email Account:
Click on Delete to the right of the account that you would like to remove
To add an email forwarder:
You can have any or all email addressed to your domain account forwarded to an outside email account or to a different email address within your domain.
To add an email forwarder:
» Click on Forwarders
» Click on Add Forwarder. The following screen will appear:
» Type the account name of the address you want mail forwarded from in the first window, and the complete email address you want the mail forwarded to in the second window.
» Click on Add Forward and your new Forwarder will be activated.
Remember, you can forward mail to any address, inside or outside of your domain. For example: youremail@aol.com or yourmail@yourdomain.com. Be careful when forwarding email accounts inside your domain. You might inadvertently create an indefinite loop that can cause all email accounts to stop working on your domain.
NOTE: You do not have to create an email account to setup a forwarder. For example, if you want to forward all email messages going to john@yourdomain.com, do not create a an email account for john@yourdomain.com. When you setup the forwarder the server will know what to do. If there is an email account created for any forwarder, that forwarder will not function.
To delete an email forwarder:
» Click on Delete to the right of the forwarder that you would like to delete.
Set Default Email Address:
Your default email address acts as your Catch All email account. Any email messages sent to an account on your domain that does not exist will automatically go to this address. For Example, if your master username is "john" your default address will be john@yourdomain.com. Now lets assume that someone sends an email to mary@yourdomain.com and you have not yet created an email account for mary, that particular message will arrive at your default address of john@yourdomain.com.
To change your default email account, click on Set Default Address and type in the new address. You will need to type the entire address: yourname@yourdomain.com.
Then click Change. Make sure you are using an account that actually exists. If the account does not exist, you need to set it up using the Add/Remove Accounts Feature.
Setup / Modify Autoresponders:
Autoresponders will automatically send an email for you. Autoresponders are typically used to send information in response to a visitor's request. For example, visitor's could click on a link that says "Click Here to Receive Special Report." When the visitor clicks on the link, their email program will open a new message addressed to your autoresponder When they send the email, your autoresponder will reply by automatically sending your Special Report to the visitor. This feature is also useful when you know you will not be reading or responding to incoming email massages for a period of time. To create an auto responder you must first create an email account.
To add an autoresponder:
» Click on Setup / Modify AutoResponders
» Click on Add AutoResponders. The following screen will appear:
» In the Email box, type the email name you choose for your auto responder This will be the email address that visitor's click on to access the auto responder If you think you may set up more than one auto responder, it is helpful to choose a username that is descriptive. For example, reportx. The mailto link you will place on your site will be reportx@yourdomain.com. Fill in the From and Subject boxes, then place the information you want to send in the Body area. You can't use html tags in an auto responder They will only accept plain text.
» Click Create and your new Auto Responder will be activated.
To delete an Auto Responder:
» Click on Delete to the right of the auto responder that you would like to delete.
Manage Mailing Lists:
Allows you to add, remove and edit Mailing Lists. To add a mailing list, click on Lists and follow the instructions. The Mailing lists are powered by Mailman. You will find instructions on how to use/setup mailing lists on the mailing list administration screen. You can only access the administration screen after you create a mailing list.
Add / Remove Spam Filters:
You can block unwanted email according to email address, subject, header, recipient, or even phrases inside the body of the message.
To block unwanted email:
» Click on Add / Remove Spam Filters
» Click on Add Filter. The following screen will appear:
» Use the drop down menus to choose what you want blocked. For example, you might want to filter out pornographic email messages. You could choose Subject, Body or Any Header from the first drop down menu, and Contains from the second drop down menu. Then type a phrase or word that frequently appears in the header or body of email you receive that promotes pornographic content, For example "girls." To block email from a specific source, just choose From in the first drop down menu, then Equals from the second menu. Type in the person's email address in the box and click Activate.
To remove a Spam Filter:
» Click on Delete to the right of the filter that you would like to delete.
Enable / Disable Spam Assassin:
SpamAssassin is an automated mail filter that uses a wide range of heuristic algorithms on mail headers and message body text to identify "SPAM" (unsolicited email). Once identified, the mail is tagged as SPAM for later filtering using the user's desktop mail client. To enable Spam Assassin, simply click on Enable Spam Assassin.
Note: About Email Aliases:
You never have to create email aliases. Your default email account is setup as a "Catch All" account, meaning that any email coming to anything@yourdomain.com is delivered to your default account.
(Last Update : January 19, 2003)
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